Microsoft Office Program Crush Course

Microsoft Office (Word, Excel & PowerPoint) Course Outline 1. Microsoft Word – Basic to Advanced Course Outline:

Basic Level

 Introduction to Microsoft Word

o Understanding the Word interface (ribbons, toolbars)

o Creating, saving, and opening documents

o Basic text formatting (font style, size, color, bold, italics)

o Paragraph formatting (alignment, line spacing, indentation)

o Working with bullets and numbering

o Spell check, grammar check, and autocorrect

 Page Setup

o Adjusting page margins, orientation, and paper size

o Inserting headers, footers, and page numbers

o Inserting basic shapes and text boxes

 Basic Tables and Lists

o Creating and formatting basic tables

o Using and formatting lists (numbered, bulleted, multi-level)

Intermediate Level

 Inserting and Editing Content

o Inserting images, shapes, icons, and charts

o Inserting and formatting hyperlinks

o Working with SmartArt graphics

o Using the Clip Art gallery and online images

 Working with Styles and Themes

o Applying and modifying styles

o Creating custom styles

o Using themes and templates

 Document Review and Collaboration

o Using Track Changes for document editing

o Inserting comments and annotations

o Accepting/rejecting changes and resolving comments

o Comparing and merging documents

 Advanced Formatting

o Using sections for complex documents

o Managing long documents (tables of contents, footnotes, endnotes)

o Creating and formatting headers and footers

o Adding bookmarks and cross-references

Advanced Level

 Advanced Tables

o Creating and formatting advanced tables (nested tables, multi-column)

o Table styles and design

 Mail Merge

o Introduction to Mail Merge

o Creating personalized letters, labels, and emails

o Importing data from Excel for Mail Merge

 Advanced Document Management

o Creating and editing Master Documents

o Using document templates for efficient workflows

o Protecting and securing documents (passwords, permissions)

 Automation

o Automating repetitive tasks using macros

o Creating and running macros in Word

2. Microsoft Excel – Basic to Advanced Course Outline:

Basic Level

 Introduction to Microsoft Excel

o Understanding the Excel interface (workbook, worksheet, ribbons)

o Data entry and basic cell formatting (font, color, alignment)

o Basic calculations with formulas (addition, subtraction, multiplication, division)

o Copying and pasting data (copy, cut, paste, fill handle)

 Basic Functions

o Using common functions: SUM, AVERAGE, COUNT

o Understanding and applying cell references (relative, absolute, mixed)

o Inserting basic charts (column, pie, bar)

 Working with Rows and Columns

o Adjusting row height and column width

o Inserting, deleting, and resizing rows/columns

o Freezing panes and splitting views

 Basic Formatting and Printing

o Applying borders, shading, and text alignment

o Setting print areas, page breaks, and printing options

Intermediate Level

 Advanced Functions and Formulas

o Using logical functions (IF, AND, OR)

o Lookup functions (VLOOKUP, HLOOKUP, INDEX, MATCH)

o Working with text functions (CONCATENATE, TEXT, LEFT, RIGHT, MID)

 Data Organization and Management

o Sorting and filtering data

o Using Data Validation (drop-down lists, input messages)

o Grouping and summarizing data (subtotal, grouping by dates)

 Working with Multiple Worksheets

o Referencing cells across different sheets

o Linking data between workbooks

o Consolidating data from multiple sheets

 Charting and Visualizations

o Creating and formatting advanced charts (scatter, line, combo charts)

o Customizing chart elements (axes, titles, legends, data labels)

o Using sparklines for data trends

Advanced Level

 Pivot Tables and Pivot Charts

o Creating and customizing pivot tables

o Grouping and filtering pivot table data

o Creating and formatting pivot charts

 Advanced Data Analysis

o Using array formulas and multi-condition calculations

o Advanced conditional formatting techniques

o Advanced text manipulation with formulas (TEXTJOIN, SUBSTITUTE)

 Macros and Automation

o Introduction to macros in Excel

o Recording, editing, and running macros

o Using VBA (Visual Basic for Applications) for advanced automation

 Data Protection and Security

o Password protection for workbooks and worksheets

o Protecting ranges and allowing user-specific access

3. Microsoft PowerPoint – Basic to Advanced Course Outline:

Basic Level

 Introduction to Microsoft PowerPoint

o Understanding the PowerPoint interface (ribbons, slide sorter, notes pane)

o Creating, saving, and opening presentations

o Basic text and object formatting

o Inserting and formatting slides (title slides, content slides, blank slides)

 Slide Layouts and Themes

o Using pre-designed slide layouts

o Applying and modifying themes

o Customizing slide backgrounds and themes

 Basic Animations and Transitions

o Applying simple slide transitions

o Animating text and objects

o Using entrance, exit, emphasis, and motion path effects

 Inserting Content

o Inserting images, shapes, charts, and tables

o Using SmartArt graphics for process flows and diagrams

o Embedding audio and video files

Intermediate Level

 Working with Slide Masters

o Using Slide Master to create consistent layouts and designs

o Modifying Slide Master to control fonts, logos, and backgrounds

 Advanced Animations and Transitions

o Creating complex slide transitions and animations

o Customizing animation timing and sequence

o Creating motion paths for objects

 Advanced Data Visualizations

o Inserting and formatting advanced charts (pie, column, bar, scatter)

o Creating and formatting diagrams using SmartArt

o Using data-driven visuals for presentations

 Working with Multimedia

o Inserting and editing audio and video clips

o Setting media playback options and trimming media

o Creating interactive presentations (hyperlinks, action buttons)

Advanced Level

 Custom Slide Shows

o Creating custom slide shows within a presentation

o Setting slide show options (automatic timing, rehearsed timings)

 Advanced Collaboration Tools

o Sharing presentations and collaborating in real-time

o Using comments and revisions for collaborative editing

o Exporting presentations as PDF, videos, and other formats

 Interactive Presentations

o Using action buttons and hyperlinks for interactive navigation

o Designing clickable navigation for non-linear presentations

 Presentation Skills and Techniques

o Preparing and rehearsing presentations using Presenter View

o Tips for presenting with PowerPoint (effective storytelling, slide design)

o Setting up remote presentations and virtual meeting integrations (Teams, Zoom)

This Microsoft Office Course Outline provides a full pathway from beginner to advanced skills in Microsoft Word, Excel, and PowerPoint. The course can be tailored depending on the specific needs of learners and organizations, covering the core functionality and advanced techniques to make the most of these powerful tools.